The Basics: Desktop Copiers

Desktop photocopy machines might not be necessities in many home offices, but they are an important piece of equipment for anyone who regularly makes numerous copies of multiple-page documents.

Two types of desktop copiers are available: moving platen or fixed platen. Less expensive machines often use a moving platen, which literally moves the item being copied over the copier lens. Moving-platen machines might or might not offer reduction and enlargement, and it's difficult to copy bulkier items such as books. Although fixed-platen copiers are slightly more expensive, they are now being offered with such features as automatic document feed and second paper trays.

Each type of copier is available in analog or digital technology. Many newer copiers are digital because of the versatility this technology offers, although a few desktop copiers still feature analog technology because of its ability to generate the first copy more quickly. Digital copiers provide sharper photos and usually can be connected to a computer.

How to Shop

First, determine whether a copier or a multifunction device would better suit your needs. Some smaller businesses and home offices prefer the versatility and color capabilities of a multifunction device.

If you want a copier, make sure a desktop copier will meet your needs. If you're a heavy-duty copier user, you might be better off with a sturdier, larger copier that you can lease or buy, such as a business- or commercial-grade copier. These initially cost more than desktop copiers and occupy much more space, but they're sturdier and cheaper to run.

To help with your decision, estimate the number of copies you'll make per month and the special features you might want: multiple copy capabilities, collating, book mode, photo mode and varying paper sizes.

When comparing copiers, be certain to note the cost per copy and the speed with which the copier generates the first copy. These are two features that will differentiate desktop copiers.